Definition :

Each legal entity is uniquely identified in Chorus Pro through a structure form.

1 structure form = 1 legal entity identified by its SIRET or another identifier type for suppliers :

• European structure outside France
• Non-EU structure
• Structure with RIDET
• Structure with TAHITI number
• Private individual
• In the course of registration

- There are as many structures as legal entities managing invoices.

- A structure form is unique even if the structure concerned is either an invoice issuer or recipient (case of public structures).

Principle :

In order to access the different features of Chorus Pro, the user must be connected to the structure on which he/she must intervene.

If you are a supplier, you must be connected to your private invoicing structure.

Each structure is first created and then managed and configured by a primary manager responsible for validating  users’ connection requests.

Creating a structure form is done in two steps :

1.First, find out if the structure already exists.

2.If not, create it.

To proceed, the user must go in the “My Account” area and then the “My structures connections” section.

After clicking on the “Request for a connection” button, the screen below is displayed :

Fill in one the search field.

Click on the “Search” button.

If the structure does not appear in the search results, click on the “Input a new structure” button.

Once the “Input a new structure” button has been selected, the screen for creating a new structure appears to allow you to start creating the new structure.

First, indicate if the structure has a SIRET number or not.

If the structure has a SIRET :

• Enter the SIRET number in the field “Identifier”.
• Click on the “Continue” button.

Chorus Pro then checks that the SIRET exists in the INSEE database (French Statistics Institute) and that this SIRET is active.

If the SIRET entered corresponds to an entity with a “Closed” status in the INSEE database, it cannot be created in Chorus Pro.

If the structure does not have a SIRET :

• Select the type of identifier from the drop-down list.
• Fill in the information according to the input instructions (see following table).
• Click on the “Continue” button.

In the “General information” section :

The type of identifier and the identifier are pre-filled from the information entered in the previous screen.

The “Private structure” option is checked by default.

• Complete the corporate name if it was not filled in the previous step (usually the case of companies registered by their intra-Community VAT number, their TAHITI or RIDET number).
• Complete the optional information :
  • Structure label (to possibly complete the Corporate name)
  • Email address (informative address that is not used for notifications and is managed at the user level - see guide “Manage your account”.
  • RCS number (Trade and Companies Register) : if this area is filled in, it will be automatically displayed in the  ICT refunds requests (agricultural professions).

Zoom for agricultural professions

In the case of a structure with SIRET, the “Headquarters mailing address” section is pre-populated with the INSEE information.

If you have asked INSEE to keep your SIRET confidential, the information of your structure (address, postal code, city and country) will be masked in order to respect your wish for confidentiality.

For other types of structure, fill in the following fields :

• Address
• Supplement address 1 and 2
• Zip code
• Country
• Phone number
• Fax

Click on “Save”.

6 new sections then appear :

• Bank account details
• Services
• List of areas of the structure
• Structure connected users
• Billing mandates
• Attachments

  The user can confirm the creation of the structure form by clicking on the “Validate” button.

The addition of bank details in the structure form allows the supplier to indicate into which bank account he wishes to be paid.

  Click on the “Add bank details” button.

In the window below, the user must:

1/ Fill in the bank account name.

2/ In the case of factoring :

• Check the box « Factoring institution »
• Fill in the fields about the factoring institution : Corporate name, Country, Identifier, Identifier type.

3/ Choose the « Type » : by default the IBAN type is selected, but it is also possible to choose RIB.

If the IBAN value is selected :

• IBAN key : 2 characters
• International identification (IBAN) : the length and the content depend on the country code selected.
• For France, the length is 23 alphanumeric characters and corresponds to the concatenation of the bank code, the sort code, the account number and the RIB key .
• BIC or SWIFT : 12 alphanumeric characters

If the RIB value is selected :

• Bank code : 5 characters
• Sort code : 5 characters
• Bank account : 11 characters
• RIB key : 2 characters

Please note : Suppliers are advised to go for the IBAN format in order to facilitate the processing of their invoices by public entities. During the payment of the invoice, a check on on RIBs entered is carried out by public accounting services.

To finalize the entry of bank details :

• Click on the “Browse” button to select the RIB file from your workstation.
• Select the type of attachment : bank details
• Click on the “Validate” button to register the information entered.
• By clicking on “Validate and add another bank account detail”, the user can add and validate, if applicable, details of another bank account.

Definition :

The interest of defining services is to :

• Distribute work within the same organization
• Restrict users’ authorizations in a given area.

Principle :

It is not mandatory to add services to your structure to send invoices.

Each service is identified with a code and a label.

• There cannot be two services with the same code within the same structure.
• The definition of codes and labels is the responsibility of each entity.
• The same service code (same coding) can nevertheless be created on several different structures.

Click on the “Add services” button :

The screen below appears in order to fill in the fields :

In the “General information” section :

• Code (maximum 100 characters)
• Service label
• Description

In the “Parameters” section :

• Validity start date (mandatory) : defines the date from which the service will be active.
• End of validity date : defines the date from which the service will not be active.

 Click on “Save”.

After clicking on the “Save” button, the two new sections below are displayed. Click on “+” to unfold them.

- In the “Areas list” section, it is possible to configure areas at the level of the service created.

- In the “Users connected to the service” section, it is possible to connect users to this service.

The management of areas and users is optional.

Click on the “validate” button to confirm the creation of the service or on the “Validate Create another service” button to validate and create another service.

Definition :

An area represents a set of functionalities (example : “Received invoices”, “Issued invoices”).

Access to areas depends on the user status (primary / secondary manager, or simple user).

Principle :

After connecting to a structure, the following areas appear by default :

The primary manager has the option to add areas (example : “Invoices to validate” and “Work invoices”) to the structure.

Before his first connection to a structure, the primary manager only access to the “My account” area. The areas he configures are extended by default to users. He then has the possibility to modify them.

  Click on “Add areas” to configure this setting.

In the “Services” section, the user can check :

• Either the “All services” box
• Or the service concerned to manage areas for one or several services.

In the “Areas” block :

Check the “Show” column so that the user can only view objects of that area (invoices, requests…).

Check the “Modify” column to give the user the ability to modify/process objects of this area (invoices, requests.)

Click on the “Validate” button.

After clicking on “Validate”, the added area is active and becomes visible in the Chorus Pro top banner for the manager(s) of the structure after he/they reconnect(s).

The table below list all the areas that can be added to the structure.

Zoom for justice providers

Select the area « Justice costs invoice » (Show or Modify).

The “Justice costs invoice options” zone appears at the bottom of the “List of the requested areas for the selected services” section.

If you select the provider category, this one will be filled in automatically in the justice costs invoice.

The “System/Statute” field is only displayed for structure type "Particular".

In this case, you must tick one of the two boxes proposed “Independents” or “COSP” (occasional contributor to the public service).

Once the addition of the « Justice costs invoice » area is validated, a new area called « Justice costs invoice general information » is displayed at the level of the “General information” section of the structure modification screen.

It is then possible to enter/modify, if applicable, the “Provider category” field.

The “Justice costs invoice” area is active and becomes visible in the Chorus Pro top banner for managers after they reconnect.

Zoom for agricultural professions

Select the “ICT refunds request”/”Demande de remboursement TIC” area (in consultation or modification).

The “Refund request options” section appears at the bottom of the Services section of the “Add opened areas to the structure or the service’s structure” screen.

You can enter the “PACAGE number” and select the value of the “Beneficiaries category” from the corresponding drop-down list.

If this information is provided when subscribing to the area, they will be pre-filled when submitting the refund requests.

Once the “ICT refunds request” is validated, a new zone titled “TIC reimbursement request general information” is displayed in the “General information” section of the “Structure modification” screen.

You can enter/ modify, if applicable, the two fields “PACAGE number” and “Beneficiaries category” from the drop-down list.

The “ICT refunds request” area is active and becomes visible in the Chorus Pro top banner for manager(s) of the structure after reconnection.

As soon as you modify or create your structure, a pop-up will appear to ask you for a billing mandate :

The billing mandate is a mandatory prerequisite for entering invoices directly on Chorus Pro (it is not necessary in case of submitting invoices, sending them via or entering invoices related to legal costs). It is a contract by which a person, the principal, gives another person, the agent, the power to carry out one or more legal actions in his name and on his behalf.

As part of Chorus Pro, the billing mandate allows the State to issue dematerialized tax invoices on behalf of the supplier. Signing the mandate on line is offered in order to simplify the process.

  Click on “Underwrite a billing mandate”.

The following screen is displayed :

The “Structure” and “Signatory” sections are pre-filled with the information existing in Chorus Pro and are not editable. Fill in the mandate label.

Click on “Generate”.

An email is automatically sent to the user for him to sign the mandate.

The user must click on the activation link received by mail. The following screen is displayed :

To validate the mandate, the user must click on “Sign the billing mandate”.

When clicking on “Export to PDF format”, the mandate is displayed in the format below :

Adding attachments to the structure form allows connected users to access them and quickly attach them when entering or submitting an invoice, a justice costs invoice or an ICT refund request on the portal.

To add an attachment, click on “Attachment management” (max size : 4MB); the screen below will be displayed :

Click on the “Browse” button (Parcourir) and select the attachment to be uploaded from your workstation.

• Fill in the “Designation” field with the name of the attachment.
• Select the type of attachment from the drop-down list.
• Click on the “Add” button.