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ESPD Service utility

The ESPD is a declaration on honor enabling companies to attest to their competence, their financial situation as well as their capacities when they bid for a public procurement within a European Union state. It is used as preliminary evidence in the administrative offer for public procurements.

The purpose of the ESPD is to simplify the processes of providing documents and certificates attesting to a company’s eligibility for a public procurement (exclusion and selection criteria). In France, the purpose of this document is, among other things, to supersede the DC1 and DC2 forms as well as the “Marché Public Simplifié (“Simplified Public Procurement”) program.

In order to satisfy the April 1st 2018 requirement, the AIFE set up the ESPD Service gateway, also called the “utility”.

The ESPD utility is a tool enabling to generate and consult ESPDs in a non-connected way (without an identification on a buyer profile), whether you are a buyer or an economic operator. It is mainly an online form.

The utility enables all public procurement process actors to access the ESPD, including when the buyer profiles that they use haven’t activated the ESPD functionality yet. It is accessible on the website https://chorus-pro.gouv.fr/ at the section “Accéder au Service DUME” (“Access the ESPD Service”), or directly at the following address: https://dume.chorus-pro.gouv.fr/.

For more information about the ESPD and the ESPD Service, please consult the following page:  Introduction au Document Unique de Marché Européen.

On the homepage, the buyer can:

– Create a buyer ESPD: This functionality enables to create a buyer ESPD using a blank form. When it is created, the ESPD is recorded in the ESPD Service database.

– Visualize an ESPD: This functionality enables to visualize a buyer ESPD with an ESPD identifier known by the database or with an ESPD interoperable in the XML format.

a) Part I

Part I enables to provide information regarding the publication, the buyer’s identifying information and the information regarding the procurement procedure.

When choosing the contract’s typology (service, works or supplies), the economic operator will only be presented with the selection criteria pertaining to this procedure. Thus, on a supplies contract, there will not be criteria pertaining to a works contract.

b) Part III

In French law, all of the exclusion criteria are mandatory. In order not to overcharge the ESPD, the criteria are, by default, checked and not displayed.

The buyer cannot move on to the next step as long as one of the exclusion criteria is unchecked.

It is possible to visualize the content of the sections by clicking on the red triangle located left of each part (A, B, C or D).

c) Part IV

Part IV enables the buyer to put the selection criteria applicable to his or her call for tenders in the ESPD. There are thirty-two criteria in total.

Those criteria enable to cover the cases that are most frequently used by buyers in procurement contracts. Buyers are recommended to fill out this part, if the proposed criteria enable to meet their requirements. Indeed, filling out those selection criteria that are to be applied by the buyer will enable the economic operator to directly respond to these criteria in the ESPD.

The display of some fields depends on the information provided in the type de marché “type of contract” field in part I.

/ Part A, ability

In the context of service contracts, there are the specific fields:

  • For service contracts: necessity to have a specific authorization
  • For service contracts: necessity to have member status in a specific organization

/ Part B, technical and financial capacity

/ Part C, technical and financial capacity

In the context of works contracts, there are the specific fields:

  • For works contracts: completion of works of the specified type
  • For works contracts: technicians or technical bodies in charge of completing the works

In the context of service contracts, there are the specific fields:

  • For service contracts: completion of services of the specified type

In the context of supplies contracts, there are the specific fields:

  • For supplies contracts: completion of supplies of the sepcified type
  • In the case of supplies contracts: samples, descriptions or photographs without authenticity certificates
  • In the case of supplies contracts: samples, descriptions or photographs with authenticity certificates
  • In the case of supplies contracts: certificates issued by institutes in charge of quality control

/ Part D, quality insurance framework and environmental management standard

There is another case of use: when the buyer wishes that the operator refer to the selection criteria described in the tender rules, he or she can check the alpha checkbox, by answering NO to the question “Souhaitez-vous sélectionner les critères de sélection ?” (“Do you wish to select the selection criteria?”)

However, the downside of this functionality is that it doesn’t allow the economic operator to formalize his or her commitments in a standardized and easily exploitable environment (seeing as, in the ESPD in alpha mode, the operator only provides a general commitment to respect the criteria described elsewhere, in the tender rules).

d) Recording of the created buyer ESPD

Once the data are provided and the ESPD is created, the ESPD will have an identification number made up of 8 characters and colored yellow.

Once it is recorded, it is possible to download the ESPD in the XML format or XML + PDF. It is also possible to retrieve the ESPD by email, by filling out the corresponding field.

This functionality enables to visualize a buyer ESPD with an ESPD identifier known by the database or with an ESPD interoperable in the XML format.

The ESPD will have to be dropped on the buyer profile at the XML format.

On the homepage, the economic operator can:

– Create an economic operator ESPD: This functionality enables to create an economic operator ESPD using a blank form or a buyer ESPD. When it is created, the ESPD is recorded in the ESPD Service database.

To create an ESPD, the economic operator must use either:

  • A SIRET number
  • An intracommunity VAT number
  • A structure number outside of the EU
  • A RIDET number
  • A Tahiti number

– Respond to a buyer ESPD: This functionality enables to formulate an economic operator ESPD by going from a buyer ESPD. The created ESPD won’t be directly transmitted to the buyer by the utility. The response to the call for tenders will have to be made via the buyer profile.

– Visualize an ESPD: This functionality enables to visualize an economic operator ESPD with an ESPD identifier known by the database or with an ESPD interoperable in the XML format.

To create an ESPD, the economic operator must either provide:

  • A SIRET number
  • An intracommunity VAT number
  • A structure number outside of the EU (this number is the country code and the corporate name’s first 16 characters)
  • A RIDET number
  • A Tahiti number

a)                Part I

The economic operator can fill out part I instead of the buyer. The form is similar to the one proposed to the buyer, the only difference being that the fields entitled SIRET n° and corporate name are not mandatory.

b)                Part II

Part II enables to fill out the economic operator and his representatives’ identification data, as well as the possible call on third party entities’ capacities or subcontractors.

The data in part A are automatically prefilled via the company API with the SIRET number that was provided by the economic operator when creating the ESPD.

Part B corresponds to the economic operator’s representative’s administrative data.

Part II-C corresponds to all the entities that the economic operator will have to call on in order to justify that he or she meets the capacity criteria. Concretely, this refers to the co-contractor, the subcontractor or all the other entities with which the economic operator has a relationship (example: the parent company, the business partner that, without even being co-contractor or subcontractor or part of the same grouping, commits to lending a crane or making a delivery…). This part corresponds to part H of the Direction des Affaires Juridiques (Legal Affairs Directorate)’s DC2 form.

Part II-D corresponds to the DAJ’s DC4. However, parts F and G of the DC4 are not in the ESPD form. Those missing parts enable the buyer to adjudicate on the direct payment admission and require the buyer’s signature.

c)               Part III

Part III enables the economic operator to indicate that he or she is not concerned by the bans from tendering provided by European and French law.

By default, all of the criteria are checked “yes” and are not showed to the user. It is possible to see the content of the sections when the economic operator checks no to “je certifie entrer dans les cas d’interdictions de soumissionner” (“I certify that I am not concerned by any of the bans from tendering”.)

In the case when the economic operator answers that he or she is concerned by a ban from tendering, he or she must check no. All of the fields of parts A, B, C and D will appear so that he or she can indicate which criteria is concerned by the ban from tendering.

d)               Part IV

Part IV enables the economic operator to declare that he or she meets the selection criteria set by the buyer.

In the case where the economic operator is going from a Buyer ESPD, only the selection criteria selected by the buyer will be presented to the economic operator.

/ Part A, Ability

/ Part B, Economic and financial capacity

There is another case of use in which the buyer asks the economic operator to refer to the tender rules. With a checkbox called the alpha checkbox, the economic operator will then be able to declare that he or she meets all the selection criteria present in those tender rules.

e)                Part V

Part V only appears within the framework of restricted procedures, competitive procedures with negotiation, competitive dialogues and innovation partnerships.

f)               Part VI

Part VI certifies on honor that the elements provided in the ESPD are correct. The electronic signature is only required in the case where the buyer asks that the ESPD is signed.

g)               Recording of the created economic operator ESPD

Once the data is provided and the ESPD is signed, the ESPD will have an identification number made up of 8 characters and colored in yellow.

Once it is recorded, it is possible to download the ESPD at the XML format, or XML + PDF. It is also possible to retrieve the ESPD via email by filling out the corresponding field.

This functionality enables to formulate an economic operator ESPD by going from a buyer ESPD.

This functionality enables the economic operator to only answer the selection criteria set by the buyer, which simplifies the response phase.

After having dropped or indicated the buyer ESPD identifier, all you have to do is to fill out the form in the same way than when creating a new ESPD. The only difference is that the form to fill out will be prefilled by the buyer data and limited to the selection criteria selected by the buyer.

This functionality enables to visualize an economic operator ESPD with an ESPD identifier known by the database or with an ESPD interoperable in the XML format.

The economic operator must drop the ESPD in the XML format on the buyer profile.

Last Update: June 19, 2018  

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